Lesson: 11321 Title: Termination Process

Process: Termination Process

Objective: Process Voluntary and Involuntary Termination requests

Update job Information
1.1.3.2.1 Termination Process
Roles	Transaction	Approve Workflow	Deny Workflow
*Manager	Completes Termination Request and attach the supporting document Determine if the Termination is Involuntary or voluntary Communicates the Termination of the employee and update the form
Employee Services Manager/Analyst	Update the Employee record Schedule run of the Terminated Employees Report	Approves the Voluntary Termination
Employee Relations Officer	Approve or Deny Involuntary Termination	Approve Involuntary Termination	Deny Involuntary Termination, Add Reason
JIS Security Admin, MDEC Help Desk	Update the company property information for the Employee Receive the Terminated Employees Report
Department of General Services	Receive the Terminated Employees Report
Inputs:	Termination Request and Documentation
Outputs:	Updated Terminated Employee Report
* Initiates process

Process Details

Manager completes the Termination request form and attaches the supporting documentation. If the Termination is Involuntary, it is sent to the Employee Relations Officer for approval. If the Termination is Voluntary, it is sent to the Employee Services Manager/Analyst for approval then, communicates the termination of the employee and updates the form.

Employee Relations Officer receives the Involuntary Termination request to approve or deny from the Manager. If the request is approved, the Employees termination is communicated and the form is updated. Then the request is sent to the Employee Services Manager/Analyst. If the request is denied, a reason is added and sent back to the Manager.

Employee Services Manager/Analyst receives the Voluntary Termination request to approve from the Manager and the Approved Involuntary Termination from the Employee Relation Officer. Once approved, the employee record is updated and the Terminated Employees Report is scheduled to run.

JIS Security Admin/MDEC Help Desk receives the Terminated Employee Report from the Employee Services Manager/ Analyst and updates the employee company property information.

Department of General Services receives the Terminated Employee Report from the Employee Services Manager/ Analyst.

Process Exceptions and Errors: TBD (here we include any errors users may encounter)

Knowledge and Skill Level: Each role has a certain level of responsibility in the process. Employees should aim at understanding the processes per their role and become skillful in applying their knowledge to complete transactions efficiently and with minimal errors. To guide you in understanding what your level of knowledge and skill to aim for based on your role refer to the table below. Also, below, is a table with descriptions for each level.

Position Management	1 = Fundamental
	2 = Intermediate
Termination Process	3 = Comprehensive
Roles	Knowledge and Skill Level
Manager	2
Employee Services Manager/Analyst	3
Employee Relations Officer	2
JIS Security Admin, MDEC Help Desk	1
Department of General Services	1

Level	Description
1	Fundamental – high-level understanding of process, basic ability to do tasks in CONNECT with some or no support, and may refer to a liaison for assistance.
2	Intermediate – full understanding of their individual role functions within a process and is proficient enough to operate effectively under minimal assistance. Has understanding of previous process tasks performed and the impact downstream.
3	Comprehensive – full understanding of process, related roles, activities and tasks performed to complete the process. Comprehensive ability of role functions within the process with no assistance. Ability to perform other tasks related to other roles within the process.